THE AMERICAN SOCIETY OF MECHANICAL ENGINEERS, SILVER STATE SECTION BY-LAWS
Each section shall adopt its own by-laws, for the conduct of its affairs, which must be in harmony with the Constitution and By-Laws of the Society. Every publication of such bylaws shall be prefaced with a copy of Article C5.1.2 of the Society’s Constitution. A copy of section by-laws shall be filed with the Managing Director, Member Affairs.
The provisions of the Constitution and By-Laws and Society Policies established by the Board of Governors of the Society shall govern the procedure of all units of the Society but no action or obligation of such units shall be considered an action or obligation of the Society as a whole.
Section 1. The name of this organization shall be the ASME Silver State Section.
Section 1. All members of The American Society of Mechanical Engineers who have indicated a “for mail” address in or near Las Vegas, within the boundaries established by the Society, shall be considered members of the Silver State Section.
Section 2. Student members residing within the boundaries established by the Society shall be non-voting members of the Section.
Section 3. Voting members will consist of non-student members who have indicated a “for mail” address within the boundaries established for the Section by the Society.
Section 4. Adjunct members may be appointed by the Executive Committee as non-voting members.
Section 1. To be eligible to chair a subcommittee or hold an office in the Silver State Section, the individual must be a member of the Section.
Section 2. The Management of the Section shall be vested in a local Executive Committee made up of the officers of the Section and the Board of Directors.
Section 3. The officers of the Section shall be Chair, Vice Chair, Immediate Past Chair, Secretary, Treasurer, Newsletter Editor, Webmaster and Student Liaison. Some positions may be combined as needed, such as secretary-treasurer and newsletter editor-webmaster.
Section 4. New officers shall be elected by letter or electronic ballot in the month of May, and shall assume office for one (1) year starting on the first day of July, in accordance with the uniform practice of all the sections.
Section 5. The Board of Directors will consist of five (5) members. Four (4) Directors shall be appointed by the Executive Committee annually to serve a one (1) year term starting on the first day of July. The Immediate Past Section Chair will automatically become a Director and will serve as chair of the Board of Directors until the current Section chair completes his/her officer term. In the event that the Immediate Past Section Chair is unable to fulfill the role as a Director, the Executive Committee shall appoint a Director to fill this position and the Board of Directors will appoint a chair for the board within their membership.
Section 6. The local Executive Committee is empowered to appoint for special purposes temporary subcommittees, upon which non-members of the Society may serve.
Section 7. Any member of any committee who for a period of four (4) months (consecutively) does not take part in the management of the affairs of the Section, shall automatically cease to be a member of the committee. The Executive Committee shall have power to fill vacancies in its own membership, such appointees to hold office until the next regular election.
Section 1. The Section Chair is the chief executive officer for the Section and is responsible for fulfilling the mission of the Section and ASME International. The Chair presides at Section meetings and the Executive Committee; appoints all committees; and has general supervision of the operation of the Section. The Chair shall be an ex officio member of all Section committees except the Nominating Committee.
Section 2. The Vice Chair is the second ranking Section Officer and will work closely with other Section officers in fulfilling the mission of the Section and ASME International.
Section 3. The Board of Directors shall advise and counsel the Section and shall act as the Nominating Committee.
Section 4. The Secretary is responsible for Section records and correspondence. The Section Secretary has custody of the Bylaws and all other Section records and documents; keeps an accurate record of the meetings and activities of the Section; and prepares the annual Merit Based Funding form that is submitted to the Society.
Section 5. The Treasurer is responsible for Section financial policies, procedures, and controls. The Section Treasurer shall maintain accounting of funds and report fund information to ASME International per ASME International’s current policies. The Treasurer receives and disburses, with the approval of the Executive Committee, all Section funds; keeps an accurate account of all transactions; and prepares the annual financial report that is submitted to the Society. The Treasurer shall make financial reports to the Executive Committee, and shall transmit the accounts and all undistributed funds to the successor in office at the end of the Treasurer’s term.
Section 6. The Newsletter Editor is responsible for planning and creating newsletters that document upcoming events, capture the history of the Section, and provide useful information to members. Newsletters will be issued at least quarterly.
Section 7. The Webmaster is responsible for maintaining and keeping up to date the Section website, which will contain past and current newsletters and capture other section history and outreach.
Section 8. The Student Liaison shall act as a link between the Section and any college engineering societies which include mechanical engineering students. The Student Liaison is encouraged to regularly attend student meetings.
Section 9. On at least a yearly basis, the Executive Committee or a sub-committee it appoints, shall review bank records and verify the accounting of the Section’s funds. ASME International is a federally recognized non-profit organization and the Section shall authorize funds in a manner consistent with its non-profit status and current policies of ASME International.
Section 10. In addition to the duties stated in these Bylaws, each of the officers shall have such duties and responsibilities as may be provided in the Society Constitution, By-Laws, manuals, policies, or other directives of ASME International, or as may be assigned by the Executive Committee.
Section 1. The Nominating Committee shall submit a slate of candidates willing to serve as officers no later than the month of May to serve for the ensuing year, beginning July 1st. The nominating committee shall call for nominations from the general membership. The vote shall be by letter or electronic ballot, the candidates receiving the largest number of votes submitted shall be declared elected. In the event that only one nomination has been accepted for each position, a letter or electronic ballot is not required and candidates may be declared elected by a majority vote of the Section’s Executive Committee.
Section 2. The Nominating Committee shall prepare the letter or electronic ballot for the election of officers. It shall announce its selections to the Executive Committee no later than May 15th
Section 3. Additional nominations may be made by petition, signed by not less than ten (10) qualified members of the section. The names of such nominees shall be added to the letter or electronic ballot. Nominations made by petition shall be provided to the Nominating Committee no later than May 15th.
Section 4. The letter or electronic ballot thus prepared shall be submitted to the membership of the Section, to be canvassed not less than fifteen calendar (15) days after the date of mailing.
Section 1 – Amendments. Propositions for amendments to these By-Laws may be submitted in writing at any time to the Executive Committee. If approved by a vote of a majority of Executive Committee, the propositions shall be submitted to the membership of the Section for vote by a letter or electronic ballot, to close thirty (30) days from the date of mailing. If approved by two-thirds of the votes cast, the amendment, or amendments, shall become part of these By-Laws.
Section 2 – Effect Date. These By-Laws shall go into effect on March 1, 2010.
Approved February 2010.